UCCE Sonoma County
University of California
UCCE Sonoma County

Expansion and Review

  1. Purpose
    1. Because of its unique nature, special compliance requirements apply to the 4-H YDP. A positive action plan is required to ensure balanced expansion of the 4-H YDP on a nondiscriminatory basis. The plan requires that each county must have a 4-H YDP expansion and review function.
    2. It is the function of 4-H YDP Expansion and Review Committee (E&R Committee) to help expand 4-H YDP opportunities for youth, adults and families, to help strengthen approaches to 4-H YDP delivery and to add quality to the educational process. The expansion and review function can be vested in a Volunteer Management Organization (VMO) or in an E&R Committee.
    3. The hallmark of Cooperative Extension (CE) has been and continues to be the direct involvement of local people in program determination, implementation and assessment of effectiveness. Individuals charged with expansion and review can help 4-H YDP staff outline a positive action plan that identifies long-term 4-H YDP goals, organizes special committees and takes steps to meet nondiscrimination standards.
    4. The E&R Committee should help the 4-H YDP staff delineate geographic boundaries of communities and 4-H service areas; determine what type of 4-H YDP units are needed within such areas; and recruit volunteers (adult and youth) to provide leadership.
    5. After programs are initiated, the expansion and review function should continue as part of the county 4-H YDP organizational system, expanding the 4-H YDP in a balanced manner that includes attention to criteria such as age, sex, locale (rural or urban), disability, minorities and varied needs and interests of youth within the county. Those individuals who are charged with expansion and review should meet regularly, review and report progress periodically and recommend programming changes when needed.
    6. Such recommendations might include modification of 4-H YDP geographic areas to facilitate overall 4-H YDP operations and delivery of services. E&R committee reports should be filed annually with the county director and VMO.
  2. Membership and Activity
    1. Members should include representatives of different ethnicities (minority groups), 4-H members and other youth from various geographic areas of the county and persons who know the county and its communities well.
    2. The composition of the group should reflect the diversity of gender, ethnicity and ability/disability within the county. The group should also represent the membership of the 4-H VMO. Approximately one-third of the members should be senior 4-H members.
    3. The county 4-H YDP expansion and review function is a permanent part of each county 4-H YDP organizational system, interfacing with other planning and advisory committees.
    4. The individuals charged with expansion and review must meet as a group at least once per year to be considered active. The VMO executive committee can function as the E&R committee if group membership meets the above criteria.
    5. The annual responsibilities of the E&R committee are to:
      1. Plan and implement an effective outreach program.
      2. Review geographic boundaries of clubs.
      3. Review one race units and the communities they serve.
      4. Review constitution and bylaws of clubs.
      5. Provide diversity training annually in cooperation with 4-H YDP staff.


What this means to our volunteers…

The Expansion and Review committee is vested in the VMO (Council). If you are interested in participating please contact the Council President.

University of California Cooperative Extension, Sonoma County
133 Aviation Blvd Suite 109, Santa Rosa, CA 95403  Phone: 707.565.2621  Fax: 707.565.2623
Office Hours:  M-F, 8am-Noon & 1pm-4pm

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